Identity Documents: Stay informed

POLOKWANE – Every resident in South Africa qualifies to apply for an Identity Document, at the age of 16.

This document is also a legal form of identity when dealing with public and private institutions. There are many occasions when you will be requested to provide a copy of your ID.

You will also need an ID book to apply for a passport, visas to work and to study or visit friends and family overseas. You will also need your identity book to register to vote in the general and municipal elections and to apply for Unemployment Insurance Fund.

Identity documents are issued to South African citizens or permanent residence permit holders who are 16 years or older.

Where to apply for an ID book:

You can apply for your ID book at any office of the Department of Home Affairs or any South African mission or consulate overseas. All applications are sent to the Department’s head office in Pretoria. There, your fingerprints will be matched with those already on record or entered into the National Population Register. Your application will then be processed and once issued, your ID book will be forwarded to the office where you made your application for you to collect.

What do you need to apply?

You must provide your cellphone number in your application so that you can receive regular updates on the progress of your application by SMS. To get the SMS updates, simply SMS the word “ID” followed by your ID number to 32551. You will be charged R1 for each SMS sent.

First time applicants must submit the following documentation to their nearest Department of Home Affairs office or South African mission or consulate abroad:

• Form BI-9, completed in black ink
• A certified copy of your birth certificate or reference book  or a copy of the old Transkei, Bophutatswana, Venda or Ciskei homelands identity or travel documents
• Two identical, colour photographs (NOT needed at smartcard offices as ID images are captured digitally however colour photographs are still needed for temporary IDs)
• Your fingerprints will be taken by a Home Affairs official and imprinted on Form DHA

If you are a naturalised citizen or a permanent residence permit holder you must attach the following to your application form:

• Your naturalisation certificate and a copy, which will be certified by Home Affairs
• Your permanent residency certificate and a copy, which will be certified by Home Affairs
• Your exemption certificate and a copy, which will be certified by Home Affairs
• Form BI-1620, which must be completed at a Home Affairs office.

Correcting Errors in your ID:

• If you get your ID book and there are errors in the personal information contained within, the Department of Home Affairs will replace your ID book free of charge.

To apply to correct information in your ID book, simply submit the following to any office of the Department of Home Affairs:

• Forms BI-9 and BI-309 completed with the correct information
• Proof of the error, that shows the correct information example birth certificate
• Two identical colour photographs (NOT needed at smartcard offices as ID images are captured digitally)

 Re-issuing an ID book

You can apply to have your ID book re-issued:

• If you are married and want to assume the surname of your spouse. You must submit a copy of your marriage certificate, a completed application Form BI-9 and a pay the required fee.
• If you are a woman and want to apply for a new ID in the name of any of your previous surnames, then documentary proof showing you are entitled to use that surname must be provided (i.e. a birth certificate, a marriage certificate) along with a completed Form BI-9. You will also be required to pay a fee for the re-issue.
• If your ID book has been lost, stolen or damaged

Applying for a replacement

• Completing Form BI-9 as well if you have not previously submitted your fingerprints
• Attaching additional documents as required (e.g. a marriage certificate if you are married)
• Paying the required fee for the re-issue
• In the event you lose, damage or have your ID book stolen, you may request a Temporary Identification Certificate (TIC). This can be done at any office of the Department of Home Affairs and is subject to the verification of your fingerprints.

maretha@nmgroup.co.za