In the modern working world, there is one thing that both companies and employees want: empowerment.
Employees want to have more control over their time management, and employers want employees to be able to make the most of their working hours, which in some cases means not being hindered by administration.
With technology evolving at quite a rapid pace, and the way in which companies operate being greatly impacted by the COVID-19 Pandemic, many businesses are looking for new ways to minimise the amount of time their employees spend in the office, while maximising the amount of work their team is able to get through.
These days freeing up time and empowering employees is made possible by using innovative self-service software. Such software is designed to allow employees to do certain administrative tasks that were in the past done by HR with HR Software, within the company office.
Self-service software gives employees the ability and permission to view their payslips, to apply for leave, update any of their personal data, or submit claims for things such as travel. Everything is done online which means it reduces the need for paper and employees can access the self-service portal regardless of where they are.
Benefits of ESS Software
When it comes to software, other than having more self-service options for your employees to make full use of, there are several ways in which it is going to be immensely beneficial to you:
- Employee self-service software is easily integrated into companies of all shapes and sizes, because it is designed to be scalable. The same can be said about industries, as this software is equally suitable for all types of industries.
- The software is quite affordable, when compared to how it is going to revolutionise the way you tackle your day to day business and considering you will be able to use the software to its full potential.
- Everything is web-based. This centralising of data means anyone who needs and has permission to access it can do so, from anywhere in the world, while the data is going to be safely stored online. It cannot be stolen or tampered with as the security is designed to be tight. Also, with the web-based application, there is no need to use paper at all.
- There is the convenience factor. Having the ability to access this service at any time of the day or night can take the stress out of thinking that everything must be done immediately.
- The system can be accessed on a variety of devices including smartphones. This again is a convenient benefit as it allows the employee various ways to access the information they need.
- Data input is accurate. This is especially important if you are looking to use employee self-service systems for changes to all basic employee information as it is captured by the individual.
PayDay Visual (ESS)
PayDay Software Systems is a company dedicated to helping make businesses run smoothly, and have developed a number of easy to use software systems to assist with simplifying time and attendance and empowering employees to take full control over admin that they can do, with the right tools.
PayDay Visual is PayDay’s very own user-friendly Employee Self Service system that’s useful for several reasons as well as fulfilling very specific HR roles.
Some features that make it a must for businesses, include:
- Access to payslips to PDF payslips that can be printed, saved or emailed
- It allows for electronic updates of basic employee details by the employee himself/herself, e.g. bank details, address, etc
- View live leave balances
- Submit online leave applications and overtime claims (following an automatic approval process before updating on the live system)
- Leave and overtime matrices are available to managers
- It provides direct access to view and print current and previous payslips as well as IRP5’s.
- Payslips for the past 11 months are available.
What Does It Entail?
In a nutshell – PayDay Visual is an online employee self-service application that makes it possible for employees to log in from anywhere to view their leave balances, submit online leave applications, view the progress of such applications, and update their personal information. The employees can update their addresses and bank details without having to engage directly with the HR department.
It is a time-saving solution for both managers and employees. The system always remains current and the information uploaded is immediately visible and available to all relative parties.
IRP5 Document
The IRP5 document is one of the most important documents for employees as they are required to submit it as part of their annual tax returns. It includes:
- The employee’s personal details
- Details of the employee’s earnings i.e. salary, bonus, etc.
- Details of the employee’s deductions i.e. pension, medical aid, etc.
- PAYE paid over to SARS by the employer.
Hard copy printing and issuing of this document is a thing of the past. PayDay Visual is a whole new world of paperless technology that will help streamline HR processes and give employees the convenience of instantly accessing their processed IRP5’s online and the option of printing them in their own time.
You might also be interested in Payroll Courses
Advantage of having PayDay Visual
It is an affordable self-service application that fits any business size. The company logo can be added to the payslips, enabling employees to get proof of income if they, for instance, want to open store accounts or apply for other types of credit. It is exceptionally accessible with support for all types of browsers on devices, such as desktop computers, smartphones, tablets, and laptops. All the administrative functions related to employee information can be completed online, helping to streamline the HR function.
Access control and limitations can be set regarding what data can be amended, uploaded, or deleted to ensure the integrity of such. Automatic data backups and information being stored in the cloud provide for highly secure data.
With PayDay’s exceptional, innovative software systems, you can simplify admin processes and empower staff at the same time. Visit PayDay’s website now: https://www.payday.co.za/
