The Ekurhuleni Metropolitan Municipality (EMM) has embarked on an infrastructure modernisation process.
The initiative sees the installation of video conferencing technology across the municipality’s offices.
This will have live functionality and bridging facilities that have the ability to connect multiple video conferencing systems together.
Ekurhuleni spokesperson, Mr Themba Gadebe, said the completion of the first phase of the installation represents a milestone in the EMM’s vision to create and maintain a smart and creative developmental city.
The implementation of video conferencing technology also forms part of a greater strategic direction that the municipality is taking in terms of embracing and implementing new technologies for the benefit of its employees and citizens.
Mr Gadebe said the technology will enable quicker decision-making and execution by the municipality at executive level.
“The initial phase of the project has already seen 16 boardrooms fitted with video conferencing technology. This will benefit the citizens of Ekurhuleni by facilitating greater productivity, cost savings, increased efficiency and faster service delivery,” said Mr Gadebe.
The next phase of the project will see an additional 15 boardrooms fitted with the technology. The project will continue into 2016.
“With the EMM’s new video conferencing facility, meetings can be scheduled instantly, face-to-face, for a more personal experience, across various communication platforms,” said Mr Gadebe.
Besides traditional video conferencing, other platforms that can be used include devices such as smartphones, tablets, laptops and desktop PCs. This allows participants to remotely join the meeting from anywhere.
With the video conferencing solutions that have been installed, simultaneous content sharing will also allow for a more collaborative meeting-room experience without leaving the office.
According to Mr Khaya Ngema, the Ekurhuleni City Manager, the video conferencing solution will result in the municipality ensuring significant cost savings and faster, more effective service delivery.
Other key benefits of the solution include:
r Emergency decision making in times of crisis.
r Instant ad-hoc meetings for critical decision making.
r The ability to include those who previously couldn’t partake due to travel restrictions.
r Eliminate the need for note taking as meetings can be fully recorded.
r Improved use of executive and municipal members’ time.
r Video training to remote locations.
r Accelerated decision-making.
r Reduced carbon footprint.
The video conferencing services can also assist with enabling inter- and intra-government agency communication, including joint planning, training and education, multi-organisation co-ordination and collaboration, continuity of operations and secure communications.
